About Us

• Set meeting agendas and run both board meetings and general meetings
• Set calendar and reserve meeting space
• Receive and respond to outside emails
• Coordinates club activities
• Be alternate signatory on club bank accounts along with the treasurer
• MC the annual banquet
• Appoint ad hoc committees as needed

• Work with the president on all activities as needed
• Substitute for president as needed
• Attend board meetings
• Arrange for, pick up and deliver EOY trophies and plaques to banquet
• Become president after current president’s term expires

• Account for all monies of the SCC
• Track monies in check book
• Monthly reconcile statement from Simsbury Bank and Trust
• Prepare monthly P&L statement and report at the monthly board meeting
• Work with auditor annually to review financial practices and document accuracy
• Help develop and monitor the annual budget
• Track all paid and unpaid members including: name, address, phone #, and email and save signed waiver/release. Record method, date and amount of payment as well as banquet participation
• Prepare and file annual Federal tax return
• Prepare and file annual Secretary of State filing
• Ensure use of tax exempt status for all club purchases
• Keep track of state tax exempt number and federal employee identification number
• Comply with any request by the SCC president or board relating to club’s finances

• Attend board meetings
• Keep a correct record of all club business meetings and executive board meetings and publish them to the board for approval

• Provide sage advice as needed
• Attend board meetings

• Get judges for monthly competitions, as well as NECCC & Glennie selections
• Get comment takers for monthly competitions
• Refine competition category definitions as necessary prior to first competition and get board approval for changes
• Clarify definitions and rules to both competitors and judges as needed
• Ensure adherence to competition rules
• Maintain procedures to protect the anonymity of competitors
• Attend board meetings
• Attend all judging sessions
• Secure outside judge for EOY competition

• Receives all monthly competition images
• Organizes the images in Lightroom collections for judging
• Attends judging sessions and displays the images recording the judges scores
• Displays the images and announces their scores at the monthly club meetings
• Provide individual monthly feedback to judges on their scores relative to others
• Delivers the images to the webmaster for posting
• Participate in image selection sessions for outside competitions
• Provide images with scores of 27 or higher to the PSA rep each month
• Attends board meetings
• Provides the EOY judge with the images that qualify and information on the various trophies.
• Tallies year end scores and determines total points and best average winners
• Produces slideshow for the year end awards banquet

• Identifies, contacts and schedules speakers for the monthly first Monday Library Speakers series
• Publicizes upcoming speakers
• Ensures all the speakers technical needs including microphone, projector etc. are met
• Introduces the speakers before their presentation and follows up with thank you notes.
• Maintains contact with upcoming speakers providing driving directions
• Coordinates payment with the treasurer
• Ensures that speaker notes are made available to those attending
• Attends board meetings

• Solicit from members short topics of interest for “After the Break” mini forums at the regular monthly meetings and schedule these sessions
• Plan forums or workshops for the Library in coordination with the Outside
  Speaker program chair for some Mondays
• Identify and pursue community outreach and/or fund raising projects for the club
• Consider and coordinate ideas for outings
• Attend board meetings

Other Committee Chairs and Coordinators

• Maintain and update the clubs Facebook page
• Publicize SCC meetings and activities through multiple channels including Facebook, Simsbury Patch, Valley Press and the Hartford Courant
• Coordinate responses to outside requests for photo services and art displays
• Attends board meetings

• Coordinate club outings, with a target of 2 per year
• Publicize outings via email detailing location, time and date
• Compile a list of attendees and share with volunteer point person as needed
• Email picture(s) from outing to the publicity chair

• Produce a column for the website honoring a past or current long-time SCC member who has contributed to the club over and above the contributions of the average member
• Work with the membership so that these columns can be archived for future reference

• Secure volunteer members to display their work in the Simsbury Library Hall on a monthly or bimonthly schedule
• Be liaison with the Library regarding the displays
• Facilitate change over between exhibitors as needed
• Provide webmaster with a schedule of exhibitors for posting
• Solicit club members to provide framed prints for the club December display in the Library Program Room
• Oversee and facilitate hanging and removal of those pieces.

• Represent the SCC in dealings with the NECCC, PSA, Glennie and CAP
• Relay to the SCC members important news from each of these organizations
• Work with the treasurer to ensure that dues and entrance fees are paid
• Work with the Judging Chair and the Digital Coordinator to provide images in a timely manner for the interclub competitions sponsored by these groups
• Notify members whose images are being entered in a competition and be sure that they haven’t entered those same images with another club
• Relay competition results to the President, Judging Chair and Digital Coordinator so that those results and images may be announced at the next club meeting
• Email the SCC membership the results after the club meeting announcement

• Solicit nominations and/or volunteers for elected and non-elected club positions
• Work with the president and the board to identify potential candidates for club officer and committee chair positions
• Conduct annual elections in the manner specified in club bylaws